Payment is desired at the time of reservation; however, payment in full is required within 72 hours after booking or the reservation shall be canceled.
Cancellations are required at least ten (10) days prior to the reservation date or no refund, except cleaning/security deposits, will be given. Original receipt is required for refund.
In the case of stage/pavilion rentals, special facility rentals, and athletic field rentals, there will be no refund of the facility fee (or down payment if applicable) if the cancellation is made less than thirty (30) days prior to the reservation date.
Cancellations made fewer than thirty (30) days in advance provide little opportunity for rental to another party.
Your group is expected to leave the area in a suitably clean condition, free from damage, debris and litter.
Parks and Recreation provides tables and chairs for each room. Decorations, setup and cleanup by patrons will need to be done during the time the facility is rented. Patrons do not break down tables and chairs after event.
Parks does not provide storage nor is the City responsible for security of any item brought in or left on these facilities.
Tables and chairs must remain in the room. Standing on tables and chairs is prohibited.
Use of alcoholic beverages must be authorized in advance of your reservation date.
Alcohol consumption is permitted only in your group’s reserved area. The RiverPark facilities and Fort Smith Park are the only parks permitted for alcoholic consumption.
Customer must contact the Alcohol Beverage Control Office in Little Rock, Arkansas to fill out Beer and Wine permit at (501) 682-1105.
Loud and excessive noise (music included) is strictly prohibited. Use of profane language is prohibited.
Any special requests that will require the Parks Division to do anything beyond normal work demands will be charged to the requesting organization. Fee will be $20.00 per person per hour.
Clean-up and recycle plan after special event is required. A clean-up and recycling plan should show the park to be restored to its pre-activity condition within 24 hours.
If this condition is not met, then the above cost will be charged to the organization ($20.00 per person per hour). A fully refundable deposit of $500.00 is required.
Requesting organization shall provide a licensed electrician to establish utilities in coordination with Parks Division for concerts / special events sound system and lighting needs.
Host will provide electrician’s name and contact information prior to reservation and provide all costs associated with electrician service fees.
Host organizations will coordinate with the Fort Smith Police Department at 709-5016 for security anytime more than 200 people projected for attendance.
Ask About Our Friends of the Park Program!
A service and support group that provides park maintenance, cleanliness, safety and security, or volunteer time for programs and events.
Volunteer hours may be exchanged for facility usage and other benefits.